This Job Board has been created to assist The Greater Cincinnati Chapter law firms and legal organizations in their search for legal personnel. If you have a job you would like to have posted or would like additional information on our Job Board, please contact Judy Groene - Web Chair at firstname.lastname@example.org.
Effective May 1, 2010, the following rates apply to job postings:
Member firms No cost Non-member law firms $50 per posting Non-member other businesses $100 per posting
All postings will remain listed for a minimum of 30 days.
For any questions on this website, please contact Judy Groene at email@example.com
Secretary - Cincinnati, Ohio
We are seeking candidates for a full-time Secretary in our Cincinnati office. Scheduled hours will be 8:30 a.m. to 5:00 p.m., Monday through Friday. This position will provide secretarial support/administrative assistance and manage workflow for attorneys and/or paralegals across multiple practice areas.
Position responsibilities include but are not limited to the following:
Types correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal.
Answers telephone calls, takes messages or sends callers to voicemail system if preferred.
Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
Establishes and maintains calendar, contact lists, and deadline reminder systems.
Maintains attorney and general office files.
Reviews and prepares files to be closed when matters are complete.
Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship.
Schedules appointments and travel arrangements.
Enters attorney and paralegal time into the timekeeping system.
Works with Billing Department and billing attorney to review and revise billing Proformas.
Assist in finalizing bills for client mailing.
Additional duties as assigned.
Candidate must be self-motivated, detail oriented, confidential, dependable, and display good judgment. Individual must have excellent customer service skills and telephone etiquette, be team oriented, flexible and a problem solver. Strong computer skills with experience in Windows 10, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint, and Outlook and a working knowledge of Nuance is necessary. Exceptional proofreading and the ability to apply grammar, spelling, and punctuation skills a must. Additional qualifications include solid organizational skills and ability to multi-task under pressure.
Qualified candidates will have a minimum of 5 years of legal secretarial/administrative experience. Paralegal experience also welcomed. Please forward resume and salary requirements to ThompsonHine.com career page.